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How to Become a Guru in Downsizing Your 6+ Decades’ Worth of Photos

By Peter Bennett April 04, 2024 Lifestyle

A friend of mine used to say, “Why do today what can easily be put off until tomorrow?” Downsizing a substantial photo collection can definitely be one of those things that can easily get started tomorrow, or the day after.

But let’s face it, the job will never get done that way, and your digital photo collection will continue to grow while your photo albums and old prints will continue to collect dust and become more fragile.

So, what does one do and how does one get started? Sometimes a seemingly overwhelming project can be made more doable by breaking it down into manageable bites. Let’s take a look at some ways to think and approach this important task and hopefully simplify the process.

How to Edit

Editing can be a bad word. For our purposes, however, editing can simply mean storytelling, because that is what our family photos are, stories.

Most of us will readily agree that the physical act of editing is not the hard part. It’s going down the memory lane rabbit hole as we weed through all the old photos of our lives that is.

Doing it with a friend or family member can make it simpler and more fun, but in the end, I would suggest that you just try to enjoy the ride and accept that it is an unavoidable part of the process.

Although we are looking to edit down our photo collection, remember that this is also a great opportunity to identify and keep our favorite photos.

I believe that it is a lot easier to eliminate the photos we don’t want to keep when we know we have the ones we do want to keep. These favorites will really be the photos that tell the stories of your life and that of your family’s.


By far, the types of photos I see my clients most like to remove from their collection are old scenic and landscape pictures.

When we travel, we are often overwhelmed with the beauty of the location we are visiting, so we snap dozens of shots of majestic vistas, quaint old towns, and sweeping beaches only to be very underwhelmed by these shots years later.

They were honestly more fun to take than to look at. Keep a few but get rid of most of them.

People and Events

Photos of our family and friends are usually the ones we want to hold onto. Back in the day when we shot film, we were likely to take only a few photos of an event or scene, but with our smartphones always poised at the ready, we can easily take dozens – or hundreds – of shots of the same person or event.

We simply don’t need them all, so try to cull it down to the ones that best tell the story of the day and best exhibit the personalities of the people.

We all have photos of people we don’t know or don’t remember; really no need to hold on to most of them. If we don’t know them by now, we probably don’t care to, so adios to those nameless faces of yesteryear.

Be careful not to blindly get rid of badly composed or blurry photos. Sometimes that photo may be the only one we have of that person. It may also be the only shot of a particular event or memory. As poorly taken as it was, it may still evoke a wonderful feeling when you look at those favorite faces – so be aware.

Start with Old Prints

Prints are generally kept in two places: photo albums or loose in boxes. Albums are usually the result of some prior editing so they can serve as a good place to start. The question then becomes: do you keep them in the albums or remove them?

The irony here is that, traditionally, we put our favorite prints into albums to have them accessible to look at. Unfortunately, albums are not very archivable, and so the prints in them are more susceptible to fading and brittleness due to oxidation and light.

I would suggest removing photos from the albums unless you see no indications of deterioration. They can now be placed into archival print boxes for future safekeeping.

Tackling the loose prints in boxes can be a daunting task, but once you get into a good rhythm it can progress along nicely.

Although unorganized, those loose prints may actually be in better condition than the ones in albums. Thus, it can be a good opportunity to see if there are duplicates of any album prints in poor condition to swap out.

I like to sort by year and/or decade and separate out major events like weddings and vacations. I like to use index cards to write down info and dates for each batch of prints of an event or trip. This can be helpful if I scan them later as I like to enter that info as keywords or folder names for the digital files.

Digital Files

By now you have hopefully started to develop some ninja editing skills and are ready for your digital files.

You can use the editing guidelines I set out above, but digital collections also contain a particularly virulentculprit that fills up our digital libraries sometimes faster than we can get rid of them.

I’m talking about photos of parking spaces, shopping lists, food and other subjects we have no need of an hour after we have taken them.

Many of these are things we actually used to write down, but now take a picture instead, which sucks up even more of the precious storage on our phone. And really, who wants to see a photo of space P3 next to wonderful photos of our grandchildren?

You can also edit out screen grabs and any awful selfies you took (are there non-awful selfies?).

Try to stick to a regimen of editing photos after you take them. It’s a great way of killing time while waiting in line or at the doctor’s office. Being productive while you wait can feel pretty good.

One Last Tip

When it comes to prints, I would suggest scanning many of the ones you are keeping. It’s the only way to really keep them safe and share them with others. But remember, if there are some prints you are undecisive about, you can easily scan them and then throw the actual print away; it’s a nice middle ground.

We are all being overrun by our photo collections, which is a shame; they should be a source of joy not one more thing to be overwhelmed by. Get started, one step at a time, and remember that it will be a process not an event. Good luck.

Let’s Have a Conversation:

How often do you edit your photos? Do you have a print collection in boxes and albums? Have you scanned them to digitize them? What about digital photos – do you organize them regularly? Please share with our community.

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Kim Prayfrock

I’ve been going thru photos for years, but even more serious the last month. I’ve tossed 2 huge bags, saved some to send, and scanned others. I like making photo books so that will be next winters project. I also tossed 12 photo albums. Of course, don’t ask me about the photos I have on the cloud!!


I just started this project. I’m going to back to take another look at what I’ve already sorted and placed in photo boxes. Filed by date but I’ve decided to write the dates on the back and then sort by person. It will help me when I want to post pictures online for birthdays, etc. Will also help me to put together photo books for each. I just find too many times I want a photo of a specific photo. I will also be able to sort out old family pics and find someone in the family that wants them.

I’m sad that I haven’t kept up with actually printing out my my photos taken by my i-phone. That’s going to be a HUGE task for later. My grandsons do not have any photos unless they come from me.

The project seems to overwhelm me. If I would devote an hour a day it would put this into bite sized pieces.

The Author

Peter Bennett is a professional photo organizer and consultant, and the owner of Fotoflow Solutions. After a successful career as a professional photographer and photo agency owner, Peter now helps others manage their digital and print photo collections and organize their family histories. Please visit him at

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